Managing A Property Portfolio: What Every Property Manager Should Know

Aug 8, 2023

Owning property in Aotearoa can be incredibly rewarding, but it can also be exceptionally challenging if you’re doing it independently. Managing a property portfolio of any size can be complicated if you don’t handle your situation properly. Fortunately, any property manager company will tell you that you can successfully manage your portfolio if you follow a few key tips and do the right things. 

Property portfolio‘ refers to a collection of properties that are owned by a single individual or entity. They can range in size from just a few NZ properties to hundreds or even thousands of properties that all need to be managed and maintained well.

As you can imagine, managing one of these portfolios alone can be complex and time-consuming. You must do it correctly to succeed as a property owner and meet your goals.

Luckily, there are a few essential things that you can do to make the process easier, more efficient and more successful.

Key Things To Remember When Managing A Property Portfolio

You don’t have to be a trained property manager at an experienced company to understand how to manage your portfolio, although having the help of professional property managers is extremely beneficial. 

Here are some vital things that you should know about when managing your property portfolio:

Create A Clear Property Management Plan. Regardless of what you’re doing, you should always have a plan if it’s a significant investment. Having a set course for what you want to do can help you stay on the right path and avoid serious issues down the track.

Therefore, the first step in managing a property portfolio is to set clear goals and objectives. What do you want from your property portfolio? Do you want to generate more income, build wealth or both? 

Once you know your goals, you can develop a solid plan to reach them. Knowing your goals can also help you when you’re making property management decisions with your property manager company.

Choose The Right Properties. It’s incredibly important to choose the right properties when adding new properties to your portfolio. This means that you should select properties that are in great condition and are located in desirable areas. 

They should also align with your goals. For instance, if your main goal is to generate income, then you should search for good NZ properties that have the potential to generate income for you.

Understand The Market. You must understand the market in which your properties are located. This includes knowing the demand for rental properties, the average rent price and the average cost of property maintenance. Knowing this information can help you make the right decisions for each of your individual properties without wasting or spending too little money on them. 

Understanding the market can be extremely difficult since it’s constantly changing, so this task might be a bit daunting and confusing. Luckily, a reliable property manager company can help you with this, as they’ll know all about the local market and will keep up with its changes.

Manage Your Finances. You should always strive to manage your finances carefully when you have a property portfolio. You want to use your money wisely, but you should also be aware of the fact that accidents can happen and unforeseen expenses could appear. It’s crucial that you spend your money well to maintain and improve your properties while having enough money in case you need it. 

You should consider tracking your income and expenses, setting aside money for maintenance and budgeting for unexpected costs. Planning ahead, even for unforeseen events, will help you handle any financial situation with a level head. Do your best to be proactive when you have a property portfolio.

Stay Organised. It’s essential to stay organised, regardless of if you have a handful of properties or a hundred properties. Keep track of your documents, contracts, transactions and anything else notable. If your property management company does anything significant, make sure you keep track of their doings as well. 

Technology is a smart way to keep everything organised and managed very efficiently while utilising smart digital tools to make the process even easier. 

Hire The Right Professionals. Managing even just one property can be a very time-consuming and complicated job. Managing your properties alone may not be the best choice for you, especially if you have other obligations or passions. 

If you do not have the time or expertise to manage your property portfolio yourself, you can hire professionals to help you. The right property manager company can really help you succeed while saving you time, money and stress.

How You Can Make Sure Your NZ Properties Are Managed Well

At Home Property Management is here to offer you excellent property management services that’ll help you keep your properties beautiful, profitable and in good condition.

We’ve helped plenty of people just like you, and we’d be happy to help you as well. Call us on 022 303 3449 to reach us, or see our website’s contact page to learn how to get in touch.

At Home Property Management: Providing you with property management services you can rely on.

Contact us today to discuss how we can maximise your returns and save you more!

To save you more we only charge a flat rate of 7% with no additional costs for vetting, inspections, maintenance management or admin fees, Plus you will get:

NO hidden charges

NO tenant placement fees ( old letting fee )

NO maintenance management fees

NO yearly admin fees


NO credit check fees


NO inspection fees

Thorough tenant selection process


Regular rent reviews

NO Tribunal Hearing charges

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Contact us today to discuss how we can maximise your returns and save you more!

Gregory Young

NZQF Residential Property management Level 4 / Licensed Agent REAA 2008

Phone: 022 303 3449


Monica Young

NZQF Residential Property management Level 4 / Licensed Agent REAA 2008

Phone: 022 453 2019